Payroll and Executive Support Specialist

We are seeking a career-minded, highly motivated Payroll & Executive Support Specialist to join our dynamic team. This is not just a job—it’s an opportunity to grow alongside leadership, contribute meaningfully, and take ownership in a fast-paced environment. This person will work closely with our CEO and play a critical role in the accuracy and integrity of our payroll and administrative systems.

Responsibilities

• Payroll Management:
• Organize and submit all payroll-related data accurately and on time.
• Manage certified payroll duties and ensure correct employee/client setup across platforms.
• Handle income withholding orders, garnishments, and employment verifications.
• Maintain unemployment records and manage Department of Labor communications.
• Ensure compliance with WOTC (Work Opportunity Tax Credit) and ACA (Affordable Care Act) regulations.
• Invoicing & Documentation:
• Create, manage, and deliver accurate client invoices on schedule.
• Maintain detailed and compliant records per federal and state regulations.
• Workers’ Compensation & Claims:
• File claims and manage supporting documentation for workers’ compensation.
• Executive Support:
• Provide administrative assistance to the CEO, including executive-level coordination.
• Handle confidential and sensitive information with professionalism.
• Problem Resolution:
• Address payroll/invoicing inquiries professionally and effectively.
• Manage tough payroll-related conversations by listening, clarifying, and resolving with composure

Qualifications

• Career-Minded: Motivated to build a meaningful, long-term career—not just a job.
• Independent & Proactive:
• Self-starter who solves problems and works well without micromanagement.
• Takes initiative and handles pressure with professionalism.